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Part of Minutes of the Vestry Meeting of St. Philips Church, November 4, 1973

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IMinutes of the Vestry Meeting of St. Philips Church.Sunday, November 4, 1973.The meeting was opened at 9:10 am withChairman, Warden James Parks presiding. Minutesfrom previous meeting were read by Virginia BundyMotion made by Mr. VanLandingham and secondedby Mr. Willard Morse to accept minutes with necessarycorrections.Communications reported by Mr. VanLandingham1. Letter received concerning our calendar.2. Dr. Benjamin Bullock acknowledged acommunication sent by Vestry upon the deathof his Uncle.3. Mr. Willard Morse reported a communicationfor Honecker Plumbing claiming our bill outstandingto be $1401.44 which does not agreewith our figures. Mrs. Scruggs stated Mr.Bishop had asked Honecker Plumbing to takea cut in his bill which he agreed to do sothe amount outstanding is incorrect.Mr. VanLandingham stated other communications arenot all in yet. Report will be given later.Finance Committee - Reported by Mr. Willard MorseStated Contributions are down. Detailedreport attached.IISPEC Housing Development - Mr. VanLandinghamno progress to report.SPEC Community Center - Given by Mrs. Scruggs.Target date for moving into new center isNov. 12th. Registration is set for thefollowing Mon, Tues, Wed.Survey done by Mrs. Scruggs and hercommittee wil be reported after the valuationis done.There will be no program during the holidays.Father Griffith offered the use of hisoffice and any additional increase for thecost of utilities will be settled at enof the year.Mrs. Scruggs suggested the pop machinewas not a profitable opperation and couldpossibly be given to the EYC as their projectand assume total responsibility. So movedby Dr. Benjamin Bullock. Seconded byMrs. Geneva Scruggs. Vote unanimous.Church Property Sale -In the absence of Mr. Sims, Mr. VanLandinghamreported he had made several calls to Mr. Sims' officebut calls not returned. The court dates are notknown at this time.IIINew Businessa) Every Member Canvas report given byMr. VanLandingham. Dean Smith saidSPEC would join the Diocese in theDrive however SPEC would be allowedto observe Loyalty Sunday as plannedon Nov. 25th.Mr. Parks suggested letters to the congregationbe followed up with phonecalls.b) Budget CommitteeMrs. Geneva Scruggs reported theCommittee will meet as soon as all the reports are in.Mr. VanLandingham asked for aPie Diagram from the Committee andMrs. Scruggs said they will comply.c) Nominating CommitteeMr. Julius Evans, Chairman, statedhe was not clear on reflection of vestryand cannot act until this point isclarified.Mr. VanLandingham said it will be anopen election and Vestrymen can be reelectedNames from the floor will be accepted alongwith the slate presented by the committee.IVd) Parish MeetingsCandidates name will be submittedat the Parish Meeting, Dec. 2, 1973 followingMass. Moved by Mr. Edwards. Secondedby Mrs. Scruggs. Vote unanimous.Mr. VanLandingham asked if Vestry wantedto provide coffee + doughnuts but having a"Kitty Cup."e) Moving Date:Mr. VanLandingham stated there hasnot been a concrete date set yet. He intendsto call this week and check ondate and also call Mr. Sims concerningChurch property.f) Moving CommitteeIn absence of committee Mr. VanLandinghamreported a meeting is scheduled for Nov. 5at St. Clements with Father Kryder andMr. Allen Luther, Contractor + Consultantto discuss moving into new church andto get ideas and cast estimates.Mr. Edwards requested the letter fromFather Kryder concerning moving be read. Mr.VanLandingham stated the letter was read atVthe last meeting. Question arose concerninga fee for father Kryder and Mr. Luther.Mr. VanLandingham informed the Vestry, FatherKryder's services are without fee and Mr.Luther's services as consultant are on a feebasis.Mr. Edwards explained the major remodelingnecessary woul dbe an extended balconyto accomodate the organ + choir.Mr. Morse suggested a call meeting afterNov. 5 meeting to discuss prices so work canbe started as soon as possible.Mr. Robert Edwards recommended the organbe removed as soon as possible so necessaryrepairs can be started. Mr. Edwards wasasked to check on the cost of renting anelectronic organ for Xmas Services. Heoffered to follow thru and report back tothe vestry.g) Calling CommitteeMr. VanLandingham reported he hadreceived inquiries from 4 Priests.Letters with profiles were mailed Oct 22nd.To date no replies has been received.The new package deal for priests is now $15,879.50including housing and fringe benefits.Mrs. Scruggs suggested a history of SPECVIbe added to the Profiles. Dr. Bullockrequested a copy of the letter be sent tothe Vestry. Mrs. Scruggs added copyshould be sent to all vestry members andCalling Committee members.Dr. Bullock offered to make the extracopies.Mrs. Coleman asked if our presentpriest is being considered. Mr. VanLandinghamstated father Pudwell is not a candidate.Miss Hunter asked if the Wardens are workingon retaining Father Griffith. Mr. VanLandinghamstated nothing has been done.The Calling Committee will meet as soonas any replies are received.h) Bishop's Visitation Day. - Nov. 25Mrs. Geneva Scruggs reported therewill be one Service followed by a Socialhour. Mr. Robert Johnson is chairman of theSocial Hour.Ms. Parks announced our organist, Mrs. Johnsonwould like to resign. Mrs. Scruggs wasasked to put feelers out to secure anotherorganist. Mrs. Scruggs requested the vestryset a fee. Mr. VanLandingham explained theVestry can set a fee scale. Usually theVIIhiring of the organist is the responsibility of thePriest in charge but under our presentsituation the Vestry can set the fee.Mr. Robert Edwards recommended wecontract for an Organist-Director.Dr. B.F. Bullock suggested contactingSt. Clements' organist to see if she is available.Miss Josephine Hunter asked to be heardconcerning the state of our Sunday School.She listed the following complaints:1. Incomplete staff2. Baby sitting in some instances insteadof teaching.3. No viable program at this point4. Sunday School staff have not metonce this year.Mr. VanLandingham promised to meet with theSeep[?]. to discuss the situation.Convention ReportMr. VanLandingham thanked all whoattended the dinner.Because of illness Mr. VanLandinghamwas represented by Miss HunterCongratulations were extended to Mrs.Geneva Scruggs and Miss Hunter on theirelections as the Convention.VIIIMiss Hunter commented on the noticeablelack of representation of SPEC at theconvention this year.Miss Hunter asked to be heardon the non functioning of the FinanceCommittee. Discussion followed concerningthe auditing of the books.Mr. Robert Edwards suggested formingan Organization Committee to set up guidelinesfor Standing Committees. Mr. Edwardsvolunteered to chair the committee. Thefollowing members offered to work on thecommittee:1. Dr. B.F. Bullock2. Mr. Sparkes3. Mrs. Wing4. Mrs. Eviva BullockMiss Hunter requestsed how much time isrequired to have items for discussion included onthe agenda. Mr. VanLandingham repliedone week notice is necessary.Mr. B.F. Bullock requetsed a full reportfrom the Dinner Dance Committee bepresented at the next Vestry meeting.Meeting was adjourned at 11:45 am.Respectfully submittedVirginia Bundy

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