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Part of St. Philip's Episcopal Church, Vestry Meeting attendance and minutes, July 1, 1973

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Attendance
Vestry Meeting
Sunday, July 1, 1973
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Miss Josephine Hunter
James P. Parks, Senior Warden
Henry L. VanLandingham, Junior Warden
Frederick McAlpin
Julius I. Evans
Mrs . Bernice Woodard
Dr. Benjamin F . Bullock, Jr .
Daniel w. Sparks
J. LaRue Traylor, Sr .
Mrs. Vivian Trijylor
Mrs. Lena Lee
Mrs . Hazel VanLandingham
Mrs. Quintella Jasper
Mrs. Dorothy Johnson
Miss Jeanette Lee
Mrs. Willa M. McAlpin
William H. McAlpin
William Godfrey, Jr.
Horace Swett
Mrs. Ida Swett
Laughton D. Thomas
Mrs. Geneva B. Scruggs
Mrs. Anita H. Wing
Alex Coles
Addison Hinton

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Minutes of the Vestry Meeting
Sunday, July 1, 1973
Vestry called to order by Senior Warden, James P. Parks .
(List of persons attending attached hereto). Minutes of meeting
held June 2 , 1973 read by Vestryman Laughton Thomas. Moved by
Warden VanLandingham, Seconded by Dr. Bullock, that minutes be
adopted with necessary corrections . Corrections noted by
Mr. Morse : "Wardens only" to effectuate sale of property ; ex­
plained the need for vestry minutes to reflect this action.
Communications:
1. Report on Meeting with Bishop Robinson.
2. Contract from Attorney William A. Sims.
3. Check for $2 ,000 .00: Buffalo Youth Board,
Reimbursement to Center for funds spent

1972-73.

4.
5.
6.

7.

Urban Renewal: asking that we set date for
closing on Church Sale.
Copy of letter to Mrs. Mildred Coleman, asking
for written report on December 28, 1972 Dinner
Dance.
County of Erie: Back Tax - 261 Cherry Street,

1971-1972.

Re: Georgia Thomas' Will: Checks for $205
to Church , $20 to Acolyte Mothers .

Warden VanLandingham read Proposal for Retainer from
Attorney Sims; Re: Services in sale of 166 Goodell Street .
Copy of Proposal attached. Total fee: $1,015 .00, plus addi­
tional fees as stated in proposal. Moved acceptance by Dr.
Bullock, seconded by Mr. Morse. Question
on paying fees upon
closing, by Mr . Godfrey. Attorney will be asked to wait until
check is cleared.

Page 2
Minutes of Vestry Meeting
July 1, 1973
Wardens' Report:
1. Study Committee:On Masten Park Church:- Several Vestrymen and
* parishioners visited the facility.

2.

On St. Clement 's:- A few persons joined in
this tour, and we can have a return visit if
desired.
Commendation to Mrs . E. Bernice Woodard for
years of dedicated service. Support of com­
mendation, by Vestry applause.

3.

Mrs. Scruggs commented J
16 family committee · :
retained by community.

4.

Discussion:
261 Cherry Street and back
es.
Bill for taxes on 261 Cherry Street: War en
Parks asked Mr . Daniel Sparks to make a deter­
mination Re: these taxes.

*

everend Davis and
Masten Park being

suggested
thatwe

Mr. Godfrey:

et property revert to city.

Mr. Morse:
Suggested that we pay back "bµes
and property will be forever free and clear and
to ally wned by St. Philip's. It has been
removed
tax
.

from
.

rolls.

Miss Hunter: Suggested that the committee deter­
mine the amount of City and County taxes due.
Finance Committee:Balance on Hand - $197.37 -- Gas Bill of $302 .00,
Total Financial Report attached.

Pop Machine Receipts:- $121 .30. Miss Appling has
collected since these receipts have been handled
through the Vestry. Mrs. Scruggs has talked with
Father Curry, Re: monies collected from pop machine
and he will reconcile the account with Miss Appling,
for the monies collected from September 1972 thru
February, 1973.
Miss Hunter: Asked whether or not the Finance Com­
mittee meets regularly.
Mr. Parks:

Replied that the Committee has not met.

Page 3
Minutes of Vestry Meeting
July 1, 1973
Finance Committee (cont'd.)
Mrs. Scruggs: Reported that a Check for $300.00
from the Center, toward summer bills, will be
submitted at once.
Mr. VanLandingham: Recommended that Gas Bill
and Religious Supply House Bill take priority,
after salaries.
New Church Building: The Vestry will seek to have
an agreement with congregation before any decision
is made.
Housing Development: Request for letter of feasi­
bility is in Washington, D.C. now and is expected
soon .
Community Center:
Mrs. Scruggs reported no reply from Rev . Gunther
Re: using Masten Park facilities for the Center's
Summer Program. However, a program will operate
here at St . Philip 's from July 9th thru August 17th.
Warden Parks: Reported that Vestryman Themas has
agreed to fill the vacancy (made by resignation of
Warden VanLandingham) until the Center Board can
elect a Chairman in the regular way.
Mr . Godfrey: Advised that Mrs . Scruggs be sure to
deal with the proper sources in trying to effectuate
usage of Masten Park's facilities.
Study Committee:- Some reports are not in, but those
that have been turned in have been handed to Canon Anderson .
Others will be delivered to him as soon as Committee Members
turn them in.
Discussion: Re: Calling a Priest.
Warden VanLandingham asked that names of possible
candidates be given to the Wardens.
Deanery Committee:
Mr. Coles: Was unfamiliar with discussion of Women
in the Deanery, so he did not take part.

Page 4
Minutes of Vestry Meeting
July 1, 1973
Deanery Committee (cont'd.)
Mrs . Rudd: The opinion of the Deanery is that it
did not want to involve itself in Diocesan Programs ,
such as; Episcopal Church WQmen (ECW), Ordination of
Women, Etc. Mrs. Rudd had attended the Deanery
Meeting for (representing) Miss Hunter .
Discussion: Re: Final Report from Mrs. Coleman.
Mr. Godfrey suggested that a personal contact by the
Vice-Chairman, Mr. Troy L. Burton, be made.
Mr. Burton agreed to make this contact to ascertain her
reasons for not having made a final report.
New Business:
Mr . VanLandingham reported that Father Pudwell is
concerned about the length of
me that he will be
retained; he asked for a contract until June 1974.
Discussion: Dr. Bullock, Mr. Godfrey, Mrs. Traylor ,
and Miss Hunter : Suggested contract possibly for a
shorter term--possibly to the end of 1973.
Mrs. Woodard agreed with Miss Hunter .
Dr. Bullock stated:
bush."

"A bird in hand is worth two in

Mr. Hinton: Re; Contingency Clause in Contract to
provide for release by either party before next June .
Mrs. Swett: Suggested a conference with Father
Pudwell and the Wardens, Re: terms being adjustable
in the event that we get a Rector during the life of
the Contract.

Mr. Sparks:
security.

Stated that Father Pudwell is looking for

Mr. McAlpin (William): Spoke Re: a six-month contract,
renewal in January 1974.
Miss Hunter: Questioned entering into a contract when
the Bishop has assigned Father Pu.dwell as Priest-in­
Charge.
Warden VanLandingham: Any agreement made between the
Vestry and the Priest-in-Charge would be approved by
Bishop Robinson.

Page 5
Minutes of the Vestry Meeting
July 1, 1973
New Business (cont'd.)
Mr. Godfrey:
Mrs. Wing:

We have no choice!
Do we actually have a choice?

Mrs. Scruggs: Hopes we will not begin dipping into
$128,000.00 to pay current operation expenses .
Dr. Bullock: Moved that we sign a contract with Father
Pudwell until June 30, 1974. Seconded by Mr . Morse .
Unreadiness: Miss Hunter asked if contract will be
made available for the Vestry to read before signing .
Mr. VanLandingham: Suggested that we work out the
phrasing of the contract today so that it may be read
now!
Mr. Godfrey: Concern is that as soon as we receive
the money from Urban Renewal , we will have assets; so
we must be careful that we do not encumber that money .
Mr. Thomas:
account.
Vote Called:

Suggested that we establish a separate
Yes - 6

Nay-1

Abstension -1

Mr. VanLandingham reported that the records of
Confirmations, Deaths, and Baptisms for the past
1½ years are incomplete in the Record Books . Also ,
letters have been sent to all Morticians. Two have
replied; one has sent record; the other sent letter
stating that his firm does not keep this type of records .
Mr. VanLandingham asked for volunteers to work with
Morticians in r esearching their records, to obtain
this information. No one volun
teered
an d

Discussion: Re: Study Sheets, ------ St. Clement's
Mr . Thomas: Expressed futility of more meetings ,
pointing to the poor response to previous Parish
Meetings.

Miss Hunter: Suggested a Parish Meeting on the 4th
Sunday in July, after the 8 o'clock Mass. This was
agreed
, and
will
a n n o u be
"'-nc
upo
Bulletins.
ed in
Mr. Godfrey: Is Notb eing active on the Altar of the
Vestry for xxx4 or 5 years;
explained he sees for
a need
knowing certain
religious things about the Church.
He referred to lack of Knowledge of the children
participating in the Corpus Christi Service.
Comments
followed.

Page 6
Minutes of the Vestry Meet ing
July 1, 1973
It was agreed unanimously , that we have a meeting of
t he Vestry on the first Sunday in August .
There be i ng no f urther business , the meet ing was
adt ourned.

Respectfully submitted ,
Mrs . Geneva B. Scruggs
Member of the Vestry